Visitation Module

What is the Visitation module?


Compliance is acting according to an order, set of rules or requests, and role compliance is adhering to requirements, standards, or regulations. The visitation module is developed with the Archdeacon's Office of a particular diocese to assist any church in preparing for an Archdeacon's Visitation. "Visitations will entail the issue by the Archdeacon's Office of a Questionnaire to be completed and returned to the Office before the Visitation is due to take place."

The Visitation compliance on The Digital Church Platform church software is a digital version of the questionnaire and responses that provide the archdeacon's office with a digital tool to provide a simple and easy-to-use solution to prepare, assess and archive annual visitations.

Why is it Important?

The purpose of the Archdeacon's Visitation is to check that the parish complies with the requirements of various measures, particularly the Inspection of Churches Measures 1955, the Parochial Registers and Records Measure 1978 and the Care of Churches and Ecclesiastical Jurisdiction Measure 1991.

The Visitation Module on The Digital Church Platform church software provides an
easy-to-use tool to ensure all stakeholders operate effectively and efficiently.

Archdeacon's Visitation - The Digital Church Platform

Benefits

With the Digital Church Platform® Visitation module, every church and with the permission of a church, the relevant Archdeacon's Office can easily see the status of the preparedness for the Archdeacon Visitation.

An example of the visitation questionnaire - church view

The Visitation Questionnaire - Church View

The designated administrator can choose a colour coded status of "Yes", "No" or "N/A" for any question see any compliance and non-compliance.

Digital documents can be uploaded and for physical documents their physical location can be identified.

A PDF report can be easily created.

An example of the visitation questionnaire - archdeacon's office view

The Visitation Questionnaire - Archdeacon's Office View

The designated administrator can see individual church questionnaire responses.

An example of the visitation management dashboard - archdeacon's office view

The Visitation Management Dashboard- Archdeacon's Office

All churches in the Archdeacon's area of responsibility are pre-populated.

Each church is identified as either Yes/ No to a planned Visitation.

The individual church responses to the questionnaire are automatically populated when authorised by the church.

The Visitation Status is then identified as Compliant/Non-Compiant.

An example of the visitation management archive - archdeacon's office view

The Visitation Management Archive - Archdeacon's Office

When the annual visitation to all churches is completed, an overall PDF report is automatically created and a copy of each individual churches report is archived for future reference.

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